| Term | Definition |
| CNAME | A CNAME record or Canonical Name record is a type of resource record in the Domain Name System (DNS) that specifies that the domain name is an alias of another, canonical domain name. |
| Company administrator | A company administrator has access to the IBM SmartCloud Notes Administration panel to manage users, templates, and other aspects of the company account. |
| Delivery Failure Report | E-mail generated by the Lotus® Domino® server informing the sender that the message could not be delivered. |
| Exclude List | The user Exclude List lets you specify users whose mail files are not to have anything auto-deleted from them by the email management function. This option may be appropriate for some in your company such as executives, those whose mail file is in legal discovery, IT staff, or others whose mail files should not be subject to the limit. |
| External Internet Domain | An Internet domain that the SmartCloud Notes service has not verified as owned by your company. |
| First company administrator | The first company administrator receives the purchase confirmation email from the IBM SmartCloud for Social Business Team and activates the company account. |
| Filter | A control on an internet address for the purpose of allowing or denying receipt of mail |
| Fix Pack | Abbreviated, FP. A Fix Pack contains high impact fixes to known issues in the software. Fix Packs are released periodically between maintenance release of a Notes/Domino product. For example, Notes/Domino 8.5.1 is a maintenance release. First 8.5.1 FP1 was released, then 8.5.1 FP2 and so on. The most current Fix Pack released for Notes/Domino 8.5.1 is FP5. Fix Packs are always cumulative and contain all of the fixes from previous ones. A Fix Pack is language independent and may be applied on any language version of Notes/Domino. |
| Install kit | A file or files that contain the code needed to install software. The administrator will make the Lotus Notes install kit available. Follow the instructions provided to you by your administrator to download the install kit to your computer. |
| Instant Messaging | Instant messaging is a form of real-time direct text-based communication between two or more people using computers or other devices, along with shared software clients. The user's text is conveyed over a network, such as the Internet. |
| Internet domain name | An organization's identity on the internet. For example, LLNTrain.com. |
| Lotus Learning Widget | Plug-in learning application that runs from within the standalone Lotus Notes client User Interface. The learning widget brings educational materials directly to the desktop. |
| Lotus Connections | IBM® Lotus Connections software is social software for business. It gives you fast access to everyone in your network - your colleagues, customers and partners. Features like communities, blogs and activities can be set up for internal use. IBM SmartCloud Connections is a feature of the IBM SmartCloud Engage subscription. |
| Lotus Notes Client | An integrated desktop client that can be used to send and receive Internet mail, schedule appointments, browse the Web, contribute to Internet newsgroups, and take advantage of the Home Page for tracking all your important daily information. |
| Lotus Notes password | The password that a user enters when logging in to the Lotus Notes Client.
Important: While a user can set this password to be the same as the password that they use when logging onto SmartCloud Notes through a Web browser, these are two separate passwords that are not synchronized. |
| Lotus Notes User ID | The Lotus Notes User ID is used when logging in to the Lotus Notes Client. This User ID is usually located in the Lotus Notes data directory and can be recognized by the extension .id, for example LLN_tamado_012111092744.id. |
| IBM SmartCloud Notes web | A method of accessing your SmartCloud Notes mail using your Web browser. You can send and receive internet email, manage calendars and contacts, contribute to activities, and use instant messaging, feeds, office documents, and business applications. Also referred to as SmartCloud Notes web client in the "Using SmartCloud Notes" section of the IBM SmartCloud for Social Business wiki. |
| IBM SmartCloud Notes web Help files | End user help documentation that is available on the web via login to the IBM SmartCloud for Social Business web site. |
| IBM SmartCloud for Social Business Registration Page | The company administrator performs the one-time account activation procedure on the SmartCloud for Social Business Registration page. The URL for this page is unique to your company and is listed in the email from the IBM SmartCloud for Social Business Team. |
| IBM SmartCloud for Social Business Support | The support provided by IBM for IBM SmartCloud for Social Business and IBM SmartCloud Notes company administrators. |
| IBM SmartCloud for Social Business user | User who can access the mail and calendaring features of IBM SmartCloud for Social Business. |
| IBM SmartCloud for Social Business Web password | The password that an end user enters when logging in to IBM SmartCloud for Social Business using a Web browser.
Important: While a user can set this password to be the same as the password that they use when logging in to SmartCloud Notes through a Lotus Notes Client, these are two separate passwords that are not synchronized. |
| Mail Database | The database (file) used for sending and receiving mail in Lotus Notes.
Note: There are several common terms used to refer to a Notes mail database. You may hear the term mail file, mail database, or mail file application. In the 'world of Lotus Notes' you may hear people using these three terms synonymously. |
| Mail File | The database (file) used for sending and receiving mail in Lotus Notes.
Note: There are several common terms used to refer to a Notes mail database. You may hear the term mail file, mail database, or mail file application. In the 'world of Lotus Notes' you may hear people using these three terms synonymously. |
| Mail server base name | Your company may use several mail servers within the SmartCloud for Social Business environment. A mail server base name is used as the basis for naming your company's mail servers. The name of your first mail server has the form:
[mail server base name]1
The name of your second mail server has the form [mail server base name]2. And so on.
For example, if your mail server base name is llntrainMail, your mail servers will be named llntrainMai1, llntrainMai2, ... |
| Mail Template | A mail template is the design of the mail database. It contains all of the features and functionality of the mail file application without any of the data. |
| MX Record | A mail exchanger record (MX record) is a type of resource record in the Domain Name System that specifies a mail server responsible for accepting email messages on behalf of a recipient's domain and a preference value used to prioritise mail delivery if multiple mail servers are available. The set of MX records of a domain name specifies how email should be routed with the Simple Mail Transfer Protocol (SMTP). |
| Lotus Notes client Help files | End user help documentation that is installed with the standalone Lotus Notes client. |
| Lotus Notes/Domino Wiki | IBM supported wiki for Notes and Domino users, which includes a media gallery with demonstrations, reference cards, and helpful articles. |
| Lotus Notes ID Vault | The Notes ID Vault is a server-based database that holds protected copies of IBM Lotus Notes user IDs. An ID vault allows administrators and users to easily manage Notes user IDs. Users are assigned to a vault through policy configuration, and copies of user IDs are uploaded to a vault automatically once the policy has taken effect.
In a SmartCloud Notes service-only environment, this feature is enabled by default and administered on the SmartCloud Notes servers by IBM. In other words, this feature is part of SmartCloud Notes that is administered "in the cloud". |
| Organization name | An organization name is part of your Lotus Notes name. It identifies a user as a member of your organization within the Lotus Notes environment.
An organization name can contain the characters A-Z, 0-9, dash, period, space, and apostrophe.
Use of an underscore is permitted, but not recommended.
Example: user has the Lotus Notes name Sunil Maiti/LLNTrain. The organization name for this user is LLNTrain.
You might also see the Lotus Notes name written as Sunil Maiti/LLNTrain@llntrain. In both cases, the organization name is LLNTrain. |
| Passport Advantage® | Software download site for Lotus customers. |
| Provision | To ADD or REGISTER a new user on to the system. |
| Service-only environment | A hosted SmartCloud for Social Business service. It does not integrate with Lotus Domino servers located on-premise at your company.
IBM administers and maintains the SmartCloud Notes mail servers. Company administrators perform user management tasks through an administration interface. |
| Subscription | A primary or additional paid offering that is part of your IBM SmartCloud for Social Business service. |