Overview
As the company administrator for
IBM SmartCloud™
Notes® (SmartCloud
Notes), you can set a size limit on incoming mail messages. Incoming messages that exceed the size limit are rejected. You can have messages deleted that have been in mail files longer than a specified number of days. You can also exclude certain users from having their mail deleted.
Each SmartCloud
Notes user is provided a 25GB mail account. As an administrator, you can help users stay within their quota by managing the size of a mail account. You can:
- Set a maximum message size.
- Set automatic deletion of old mail.
By adding them to the Exclude List, you can exempt specific users' mail accounts from the automatic deletion of old email.
In this exercise, you will remove a user from the Exclude List.
Objectives
In this exercise, you will:
- Remove users from the Exclude List.
Glossary
| Term | Definition |
| Exclude List | The user exclude list lets you specify users whose mail files are not to have anything auto-deleted from them by the e-mail management function. This option may be appropriate for some in your company such as executives, those whose mail file is in legal discovery, IT staff, or others whose mail files should not be subject to the limit. |
Parent topic: Controlling messages in IBM SmartCloud Notes
Previous topic: Exercise 2.16: Adding users to the Exclude List
Next topic: Exercise 2.18: Controlling mail routing to the Internet
Procedure
- Log on to the service using the e-mail address and password of a SmartCloud Notes user with the Administrator role.
- If your account also has the User role, click Administration -> Manage Organization at the top of the dashboard.
- Click Lotus Notes.
- Click Account Settings.
- From the left navigation pane, click Email Management.
- Locate the Exclude List at the bottom of the page. In the Exclude List, click and drag on a name to select it. Press the Delete key (or backspace) to remove the entry.
- Click Save.
