Overview
The company administrator has the ability to change the user's mail template in the
IBM SmartCloud™
Notes (SmartCloud
Notes) Administration panel. In this exercise, you will learn how to change a user's mail template.
Important: Even though the mail template can be changed while the user is logged into the system, these steps should be performed when the user is offline to prevent a temporary performance degradation.
Objectives
After completing this exercise, you should be able to:
- Change a SmartCloud Notes user's mail template
Glossary
| Term | Definition |
| Mail template | A mail template contains only the design of the mail database. In other words, it contains all of the features and functionality of the mail file application without any of the data. |
Parent topic: Managing IBM SmartCloud Notes user accounts
Previous topic: Exercise 2.8: Editing a user's account
Next topic: Exercise 2.10: Managing the password for a user's Lotus Notes user ID
Procedure
- Log on to the service using the e-mail address and password of a SmartCloud Notes user with the Administrator role.
- If your user account also has the User role, click Administration -> Manage Organization on the action bar at the top. Otherwise, skip to the next step.
- From the left navigation pane, click Lotus Notes
..
- Click Users.
- The list of SmartCloud Notes Users for your company displays. Select the box next to the name of each user whose template you would like to change.
- Click Apply Mail Template.
..
- Click Select next to the name of the template that you would like to use.
Note: You may need to look on subsequent pages to locate the template that matches the Notes 8.5.x version you are currently using.
- Note that the template you selected is now in bold.
- Click Apply Mail Template.
- When you are prompted to confirm the change, click Confirm
..
- Click Continue .
Troubleshooting
| Problem | Resolution |
| I changed the mail template for a user to a different language, but some parts of the user's SmartCloud Notes user interface, when viewed from a Web browser, are not displaying in that language. | Changing the language for a user requires two actions:
- Changing the user's mail template, as described in this exercise.
- Changing the language in the user's account, as described in Exercise 2.8: Editing a user's account
|
Test Yourself
| Question | Answer |
| How do I change the language for a particular user's mail template? | Changing the language for a user requires two actions:
- Changing the user's mail template, as described in this exercise.
- Changing the language in the user's account, as described in Exercise 2.8: Editing a user's account
|
Resources