Exercise 7.11: Adding contacts to a distribution list Added by IBM on May 31, 2012 | Version 1
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In this exercise you will add contacts to an existing distribution list.
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In this exercise you will add contacts to an existing distribution list.
Overview
In SmartCloud iNotes®, there are two ways to add contacts to an existing distribution list: manually, and by importing a .csv file. Both methods are covered in this exercise.
Objectives
After completing this exercise, you should be able to:
- Add contacts to a distribution list.
Parent topic: Part B: Managing IBM SmartCloud iNotes contacts
Previous topic: Exercise 7.10: Deleting distribution lists and contacts from distribution lists
Next topic: Procedure: Accessing the Administration Panel
Procedure A: Adding contacts to a distribution list manually
- Click Administration.
- Click iNotes -> Distribution List
- Click on the link to Test_List_2 (created in Exercise 7.9: Creating distribution lists).

- Click Add member.

- Type in the e-mail address test_user1@xyz.com and click Add.

Result: the user is added.
Procedure B: Adding contacts to a distribution list by importing a .csv file
- Download this file to your hard drive: add_to_dist_list.csv
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- Click Administration.
- Click iNotes -> Distribution List
- Click on the link to Test_List_2 (created in Exercise 7.9: Creating distribution lists).

- Click Add member.

- Browse to the file that you downloaded in Step 1 and click Import.

Result: The contacts in the .csv file ( test_user2@xyz.com and test_user3@xyz.com) are added to the distribution list.
Troubleshooting
Problem | Resolution |
I get the following error when trying to import a .csv file:
The following format is not valid: email address ("test_user2.xyz.com"). The following number of members cannot be added: 1 | Make sure that the contacts are in the correct format: user_name@domain.com Check for typos like missing @ symbols or missing .com In this example, the @ symbol is missing. |
I get the following error when trying to import a .csv file:
CSV parsing error detected. Check the file and correct the problem. | The file was not saved with UTF-8 encoding. Open and re-save the file with UTF-8 encoding. |
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