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Learning Center articleExercise 7.11: Adding contacts to a distribution list
Added by IBM contributorIBM on May 31, 2012 | Version 1
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expanded Abstract
collapsed Abstract
In this exercise you will add contacts to an existing distribution list.
Tags: LotusLive Notes, LLN, SmartCloud Notes, SC, course, education



In this exercise you will add contacts to an existing distribution list.

Overview

In SmartCloud iNotes®, there are two ways to add contacts to an existing distribution list: manually, and by importing a .csv file. Both methods are covered in this exercise.

Objectives

After completing this exercise, you should be able to:
  • Add contacts to a distribution list.

Parent topic: Part B: Managing IBM SmartCloud iNotes contacts
Previous topic: Exercise 7.10: Deleting distribution lists and contacts from distribution lists
Next topic: Procedure: Accessing the Administration Panel

Procedure A: Adding contacts to a distribution list manually

  1. Click Administration.
  2. Click iNotes -> Distribution List
  3. Click on the link to Test_List_2 (created in Exercise 7.9: Creating distribution lists).
    screenshot showing learner to click on the url for the distribution list
  4. Click Add member.
    screenshot outlining the 'add member' button
  5. Type in the e-mail address test_user1@xyz.com and click Add.
    screenshot highlighting test_user1@xyz.com

  6. Result: the user is added.

    screenshot showing tha test_user1.xyz.com was added


Procedure B: Adding contacts to a distribution list by importing a .csv file

  1. Download this file to your hard drive: add_to_dist_list.csv.
  2. Click Administration.
  3. Click iNotes -> Distribution List
  4. Click on the link to Test_List_2 (created in Exercise 7.9: Creating distribution lists).
    screenshot showing learner to click on the url for the distribution list
  5. Click Add member.
    screenshot outlining the 'add member' button
  6. Browse to the file that you downloaded in Step 1 and click Import.
    screenshot highlighting the .csv file and the import button

  7. Result: The contacts in the .csv file (test_user2@xyz.com and test_user3@xyz.com) are added to the distribution list.

    screenshot showing that the two user in the .csv file were imported to the list


Troubleshooting

ProblemResolution
I get the following error when trying to import a .csv file:

The following format is not valid: email address ("test_user2.xyz.com"). The following number of members cannot be added: 1
Make sure that the contacts are in the correct format: user_name@domain.com Check for typos like missing @ symbols or missing .com In this example, the @ symbol is missing.
I get the following error when trying to import a .csv file:

CSV parsing error detected. Check the file and correct the problem.
The file was not saved with UTF-8 encoding. Open and re-save the file with UTF-8 encoding.


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File TypeSizeFile NameCreated OnDelete file
image/jpeg 29 KB open_test_list_2.jpg 5/31/12, 2:03 PM
image/jpeg 39 KB click_add_member.jpg 5/31/12, 2:03 PM
image/jpeg 39 KB manually_add_user_test_user1_at_xyz.com.jpg 5/31/12, 2:03 PM
image/jpeg 43 KB result_the_user_is_added.jpg 5/31/12, 2:03 PM
application/octet-stream 29 KB ATTFZPJF 5/31/12, 2:03 PM
application/octet-stream 39 KB ATTUM932 5/31/12, 2:03 PM
image/jpeg 57 KB import_add_to_dist_list.csv.jpg 5/31/12, 2:03 PM
image/jpeg 54 KB result_the_imported_users_are_added.jpg 5/31/12, 2:03 PM
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This version (1)May 31, 2012, 2:01:16 PMIBM  IBM contributor
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