In this exercise, you will enable a user to manage the corporate calendar.
There are three different types of calendars in SmartCloud iNotes
®: personal, secondary, and corporate.
Using the corporate calendar keeps users up to date on company events and meetings. All users can read the corporate calendar. To manage the corporate calendar, an administrator must grant the user management access.
In this exercise, you will:
- Grant a user access to manage the corporate calendar
Parent topic: Part A: Managing SmartCloud iNotes user accounts
Previous topic: Exercise 7.5: Forwarding e-mail from an account
Next topic: Exercise 7.7: Logging in directly to your mail
|Personal calendar||A personal calendar is a calendar that each user has which contains private calendar information for each user.|
|Secondary calendar||A secondary calendar is a calendar that provides a way for users to share event data while keeping their personal calendars private.|
|Corporate calendar||The corporate calendar is an organization-wide calendar that all users can read. Administrators must grant users access to manage (edit) this calendar.|
- Log in and navigate to the Administration panel. For detailed steps, see the procedure document: Accessing the Administration Panel.
- Click iNotes -> Mail Account Manager.
- Select a user and click the Corporate Calendar icon to enable the feature.
You will see this message indicating that the calendar administrator role is enabled.
On the Mail Account Manager page, the icon will appear in color, indicating that the calendar administrator role is enabled. Click on the icon to toggle the feature on and off.
- Log into SmartCloud iNotes as the user you enabled in step 3.
Note: if you are already logged in as this user, logout and log back in: the functionality to manage the corporate calendar is not available until the next time the user logs in.
- Click on Calendar.
- Click the arrow next to My calendars and then click the Find calendars link.
- Click Follow.
- Click Back to Calendar.
to return to your Calendar view.
Now the Corporate calendar is visible.
- To test creating an event on the calendar, click the arrow next to Corporate calendar and then click Create event.
- Click New event.
You now have the ability to create events and manage the Corporate calendar.
|I don't see the option to create an event in the corporate calendar, yet my administrator has enabled management access for me.||You might need to logout and log back in to see the functionality.|