Managed Replicas Defined
A managed replica is a variation of a standard local replica for the user's mail file. The managed replica has the special characteristic of being used "automatically" when the user is connected using a server-based location document. A managed replica extends the capabilities of a local mail replica and a local outgoing mailbox to those locations where the user remains connected to a Domino server. In this configuration, (connected location with managed replica) when the user opens the mail file, the client code will detect that a managed replica for the file exists, open that managed replica (locally), and present the user with the view of the mail from the local file. When you configure the Desktop settings as recommended, new mail will be immediately synchronized to the managed replica on the PC. Outgoing mail will be sent immediately when local mail.box contains one message.
Recommended settings for Managed Mail Replicas
The following settings are recommended for the initial creation of a managed replica. Default settings can be used for the remaining parameters. All the notes.ini settings below map to values in the desktop settings document.
CacheMail=3 (Create the managed replica if a local replica does not already exist.)
OutgoingMailSendThreshold=1 (Set the mail threshold to 1. This means every time a new message is deposited in the local mailbox, it will immediately be sent to the server.)
ReplicateOnNewMail=1 (Replicate new mail from the server every time we detect new mail has been delivered. This is crucial in keeping the cache "up to date"). This value is enforced by SmartCloud.
Location document-Mail tab-Access mail file: On Server
Also refer to the wiki article Managed Replicas Explained for detailed explanations for all the recommended settings in the desktop settings document: http://www-10.lotus.com/ldd/dominowiki.nsf/dx/Managed_Replicas_
In the section entitled "Configuring Managed Replicas section" of the Managed Replicas Explained article, screen shots of each area on the desktop policy documnet that should be changed are shown. Focus on specific settings highlighted with a red box of the article. It's recommended that you enforce the settings listed above.
Initial MMR creation
Creation of managed mail replicas can degrade server performance if too many are created simultaneously. For this reason, in SmartCloud we control the number of managed mail replicas created concurrently on the mail server. When the SmartCloud mail server has reached the maximum for creating managed replicas, a user might see the following error on the Replication and Sync page, during initial replication:
==> Access to this server has been restricted due to excessive load
This above replication error is a temporary condition. If the SCN mail server is not able to create the initial managed replica due to maximum load, creation of the managed replica will be re-attempted automatically at the next replication schedule interval or Notes restart.
The user can always directly access the server based copy of the mail file by explicitly opening it. There are two ways an end user can explicitly open a specific server-based replica of the mail file:
1. Select File -> Open -> Lotus Notes Application, then browse to the desired server and replica.
2. From the Workspace Entry or from the Open List, select Open Replica-> and then select a specific server-based replica.
It is not necessary that you manually create the managed replica on the workstation. It will be created based on the options set in the desktop policy document. An administrator should use the Desktop policy settings to enforce managed replica settings on the user PC. See Managed Replicas Explained, for more detail.
More information about Managed Mail Replicas (in general):
"Client failvoer in SmartCloud Notes" - http://www-10.lotus.com/ldd/bhwiki.nsf/dx/Client_failover_in_SmartCloud_Notes
Title: Q&A: Understanding Managed Mail Replicas
Doc #: 1448134
Title: Recommendations to achieve the best results with Notes/Domino Failover functionality
Doc #: 1505469
Title: Configuring managed replicas using the Desktop Settings document (Admin Help)
Doc #: 1437957