What's New 

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The following features and documentation improvements are new in the current release of the service.

New name for the service

The name of the service has changed from IBM® LotusLive Notes™ to IBM SmartCloud™ Notes®. The documentation and user interfaces reflect this change.

Time estimate for provisioning users with transferred mail files

Before provisioning users with transferred mail files you can now click Provisioning Estimate to see an estimate of the time it will take to provision the selected users.

Free 60-day self-service trial

You can sign up for a free self-service trial. This self-service trial includes a 60-day subscription to SmartCloud Notes and SmartCloud Engage. To sign up, simply go to the SmartCloud for Social Business website, and then click 60 Day Trial. Complete the information shown on the form and click Submit. You receive an email that includes your trial account logon information. For details about the self-service trial, see Frequently Asked Questions about the SmartCloud Notes Self-service Trial.

BlackBerry smartphone management improvements

Administrators now manage user’s BlackBerry® smartphones through an improved interface in SmartCloud Notes Administration. Most options available through the previous MDM interface are still available. One exception is the ability to add and delete BlackBerry smartphone accounts; these tasks are no longer available because they are no longer required. To manage a user’s smartphone, administrators perform the following steps:

1. Click Users.
2. Select Show: BlackBerry only.
3. Select a user name and click Manage BlackBerry Smartphone.
   

Users now manage their BlackBerry smartphones through an improved interface on the SmartCloud for Social Business website. Options available through the previous MDM interface are still available, except the ability to reset a device password. To enforce a stricter device password policy, only administrators can now reset device passwords. To manage their smartphones, users perform the following steps from the dashboard:

1. Click Apps -> Downloads and Setup.
2. Click View SmartCloud Notes options.
3. Under Got a mobile device? click Manage your BlackBerry smartphone.
   

Administrators can now provision users with BlackBerry smartphone subscriptions and SmartCloud Notes subscriptions at the same time. Also, the smartphone management interfaces and the documentation are now translated.

To read about this feature, see the topic Administering BlackBerry smartphones and users.

Integrated instant messaging for web client users

Administrators can enable an instant messaging community within web clients. The integrated community can be the service instant messaging community or an on-premises IBM Sametime® community. Lotus Notes® clients that previously connected to the service instant messaging community, continue to do so in the current release.

To connect to a community that the administrator has enabled, web client users perform these steps:

1. From the Inbox, click More -> Preferences.
2. Under Instant messaginge, select Enable instant messaging.
   

To read about this feature, see the topic Configuring instant messaging.

Resource reservations for web client users in a hybrid environment

In a hybrid environment, web client users can now reserve rooms and resources in a Resource Reservations database that is configured on-premises. Previously this feature was available only for Lotus Notes client users.

Trash folder management

By default, when a service user deletes a message, the message is moved to the Trash folder where it remains for 14 days, and then is permanently deleted. Administrators can change this value by configuring mail settings and entering a number 14 - 90. Additionally, you can specify whether users can select and delete a single message, or delete all messages from the Trash folder by emptying the trash.

For information on how to enable trash folder management, see the topic Configuring mail settings. For service users, the topics Managing the Trash folder in the Lotus Notes client and Managing the Trash folder in the web client provide an explanation of how administrative settings impact Trash folder management.

To read about this feature, see the topic Configuring mail settings.

Adding external names to a group

In a service-only environment, administrators can add an external name to a group. An external name is one that is not included in the directory list.

To read about this feature, see the topic Managing groups in a service-only environment.

Email filters

Administrators can create filters to allow or block Internet email sent from specific domains or addresses. For example, they can create filters to allow users to receive email from people whose messages would otherwise be blocked because of the content they contain. Or they can use filters to block email that is not normally blocked but that their users do not want to receive. Filters are applied to all email that is addressed to an Internet domain for which the service manages inbound routing.

To read about this feature, see the topic Creating filters to apply to inbound Internet mail

Revoking a user account

When you delete a user account that has existed longer than seven days, the data remains available on servers in the service for 30 days. To remove the user data of a deleted account immediately, you can now revoke the deleted account.

To read about this feature, see the topic Deleting or revoking a LotusLive Notes user account.

Mail file transfer over FTP

Companies that use a hybrid environment and that transfer mail files to the service can use a File Transfer Protocol (FTP) client to perform the transfer. This method can be used when the total size of the mail files being transferred is no greater than 250 GB.

To read about this feature, see the topic Uploading mail files to an FTP server.

Documentation improvements

In addition to documentation on new features, the administration documentation includes the following improvements:

Table 1. New and updated topics in product documentation

Topic	New or Update Description
Information resources	New topic -- lists additional resources available to help you keep up-to-date on technical content, known issues, and product news.
Frequently asked questions about administering the service	New topic -- provides answers to questions frequently asked about the tasks that company administrators perform in a LotusLive Notes environment.
Using policies to configure message disclaimers	New topic -- describes how to use explicit policies in a hybrid environment to enable message disclaimers.
Forming a distinguished name	New topic s -- describes how to form a distinguished name. Used when adding new users or change LotusLive Notes user names in a service-only. Information was previously included in renaming topics.
Suspending a user account	New topic -- includes results when a user account is deleted. Information on suspending a user was previously included in a general user management topic.
Removing a SmartCloud Notes subscription from a user account	New topic -- describes how to remove a subscription, and how the user account is affected.
Additional administration tasks	New topic -- includes links to general LotusLive™ administration tasks that are included in the Administering LotusLive product documentation.
Managing user accounts	Updated topic -- provides additional details about account management tasks such as renaming or deleting user accounts.
Changing a Lotus Notes user name in a service-only environment	Updated topic -- added advisory text that includes a list of recommendations to ensure a successful user rename.
Changing a Lotus Notes user name in a hybrid environment	Updated topic -- added advisory text that includes a list of recommendations to ensure a successful user rename. Also reorganized topic to make it clearer which steps are performed on-premises, and which are performed using LotusLive Notes Administration.
Adding a new user in a service-only environment	Updated topic -- added information about new Administrator Assistant role. Also added clarification that the language specified in the Basics section needs to match mail template language.

Parent topic: Overview of SmartCloud Notes

Related concepts
Accessibility features for SmartCloud Notes Administration
Using SmartCloud Notes in a service-only environment
Using SmartCloud Notes in a hybrid environment
Feature differences between Lotus Notes and Domino and the SmartCloud Notes service
Frequently asked questions about administering the service
Information resources