Filter search results to narrow a page of search results by specified criteria. Filtered results are saved and can be exported or marked for legal hold.
The messages found in the original search results are still available after filtering.
Filtering is a good option for e-Discovery users who do not have Change Scope
access to a search.
- While logged on to the archiving service, click the Search tab.
- Open a search results page from the list.
- Click Filter My Results.
- Specify any of the following filtering options.
|DATE RANGE||Finds messages created within a selected time period.|
|SENDER AND RECIPIENTS||Finds messages sent or received by specified people. You can specify names and email addresses in the fields in this section. You can use wildcards in these fields.|
|ATTACHMENTS||Finds messages with attachments, and optionally, attachments with specific file names. You can use wildcards when searching for attachment names.|
|FILTER NAME||Specifies a name for the filter. If you do not specify a name, the service generates the name unamed-n, where n is sequential number.|
|BODY AND ATTACHMENTS||Find messages with specific terms in the subject, message body, or attachments.|
There is an AND relationship between the terms specified in the Has words and Does not have words fields in this section.
There is an OR relationship between terms in the Subject field and terms in the Has words,Does not have words fields.
You can use wildcards in these fields.
- Click Apply.
The results of the filter, if any, are displayed. To change the filter, click Edit Current Filter
. To cancel the filter, click Clear Filter
Managing filtered search resultsParent topic: Working with search results
Controlling the display of all messages in search results
Viewing and acting on individual messages
Tagging search results
Adding and monitoring comments
Editing search results to generate new results
Placing legal holds on search results
Generating search summary reports
Auditing search activity
Exporting search results
You can see all the filters created for a search results page. You can see the messages found by a filter, edit a filter, delete a filter, and export and place legal holds on messages found by a filter.