After e-Discovery administrators save searches, they, and e-Discovery users who are given access to the searches, can perform a variety of tasks to work with the search results.
Controlling the display of all messages in search results
There are several features to use to control the display of all messages in search results.
Viewing and acting on individual messages
From an individual message in search results, you can show just the part that contains search terms, output the message to a PDF or .NSF file, mail the message to yourself or someone else, and preview and download attachments.
Tagging search results
Tag messages to flag them or to enable you to view and act on multiple messages with the same tag at once.
Filtering search results
Filter search results to narrow a page of search results by specified criteria. Filtered results are saved and can be exported or marked for legal hold.
Adding and monitoring comments
You can add comments to search results pages and to individual messages. You can use an RSS feed reader to monitor comments. Commenting activity is reported when e-Discovery administrators perform search audits.
Editing search results to generate new results
You can edit search results to generate new results. e-Discovery users require the Change Scope
search permission to perform this task.
Placing legal holds on search results
Placing legal holds on search results prevents removal of messages and associated attachments from the archive. Legal holds are typically used during legal actions.
Generating search summary reports
You can see reports that summarize the results of saves searches and, optionally, generate PDF versions of the reports.
Auditing search activity
You can see a record of each action performed on a search results page. For example, you might review the actions of an e-Discovery administrator who was recently fired.
Exporting search results
You can export messages found in search results to an IBM
® Lotus Notes
® database (.NSF) file. Export all messages, messages with particular tags, or messages in particular filter results.