Sudhakar R. Kuman (firstname.lastname@example.org)
Customer daily needs to send the report to multiple groups (say 500+) with many
Users in each group. Whenever he tries to send mail to all the groups in one mail, he gets
64k-limit error. In this scenario, user needs to compose multiple mails and select fewer
groups every time. Composing multiple mails and selecting a small number of groups
This can be done by creating a database to store the group documents for which the mail need
to be send and a lotus script agent to send the mail.
Create a database , design a Form to create group documents. (Each group to which the user is sending
Should have a document with the same group name) and a view to show the group documents.
Creating a database
File Application New
Name it as ‘grpdb.nsf’
Creating a Form
Open the database in Domino Designer Client.
Go to ‘Forms’ and Create Form
Name the form as ‘grpfrm’
Name the field as ‘grpname’
Save the form.
Create a View to show all the group documents
Go to Views and Create View
Name the View as ‘grpview’
Select form name as ‘grpfrm’
Create a column and name it as ‘Groupname’ and select field name as ‘grpname’
Save the view.
Open the database, create group documents as per the requirement.
(Note : Group name in the document must match the group name in your Domino Directory)
Create a Lotus Script agent in the mail template
Set agent properties as shown below :
Paste the below code between Sub Initialize and End Sub
Dim session As New NotesSession
Dim db As NotesDatabase
Dim db2 As New NotesDatabase("ServerName","grpdb.nsf")
Dim view As NotesView
Dim grpdoc As NotesDocument
Set db = session.CurrentDatabase
Dim uidoc As NotesUIDocument
Dim doc As NotesDocument,
Dim doc2 As NotesDocument
Dim item As NotesItem
Dim collection As NotesDocumentCollection
Set doc = collection.Getfirstdocument()
Set doc2 = New NotesDocument(db)
Set item = doc.GetFirstItem("Subject")
Call item.CopyItemToDocument(doc2, "Subject")
Set item = doc.GetFirstItem("Body")
Call item.CopyItemToDocument(doc2, "Body")
While Not grpdoc Is Nothing
Call doc2.Send(False, grpdoc.grpname)
Open the Mail File and select the mail to be sent.
Go to Actions Click on the Agent name.