IBM Lotus Notes 8.5 Client (multi-user)
Install Notes in multi-user mode on
Below are selected install screens:
multi-user, location and applications.
Install Notes in multi-user mode to
enable use among multiple accounts.
When installing Notes in multi-user
mode, the program and data directories are:
- Notes bin: C:\Program Files\IBM\Lotus\Notes
- Shared stub notes.ini: C:\Documents
and Settings\All Users\Application Data\Lotus\Notes\Data\notes.ini
- Shared templates: C:\Documents
and Settings\All Users\Application Data\Lotus\Notes\Data\Shared
- User data: C:\Documents and
Settings\%username%\Local Settings\Application Data\Lotus\Notes\Data
Notes and integrated Sametime are installed
IBM Lotus Domino 8.5 server (32bit)
Install Domino as a mail server. Other
configurations are certainly possible though this is the minimum configuration.
IBM Lotus Domino Designer, Admin 8.5
Clients (includes Notes)
Install the Domino Admin Client for
administering roaming users. Admin is installed in single-user mode.
Below is the installer minimal application selection for the Admin
Roaming enablement can be administered
through the user registration page or through selecting users in the Domino
directory. The screenshot below illustrates how users can be selected
and then roamed using the roaming enablement tool.
Roaming settings for Domino are available
in this dialog.
Administering file server mode roaming
is done using the Roaming Policy that can be configured using the Admin
Client. The steps are as follows:
- Establish a share on the desired
files server and set permissions as needed
- Create a new policy or use an
- Assign Roaming policy to the
- Assign the top-lever policy,
that may include other policies, to a user or group
Establish a share for persisting the
roaming data files. The share name will be used in the policy definition.
The complete share name here is \\rwilsond\roaming
Create a Roaming Policy that specifies
\\rwilsond\roaming as the share location. It is also possible to
use a mapped drive letter such as R:. In the policy below, the roaming
setup dialogs will be shown and the end-user can disable and re-enable
roaming for their Notes clients.
Assign the Universal Roaming Policy
to the higher-level policy below.
Assigning the Universal Roaming higher-level
policy to a specific user through their person doc. It is also possible
to use groups and other standard Domino assignment methods.
Because this example has the roaming
configuration set to show prompts, the following screens show prompts on
the Notes client. If the configuration were set to no prompts, these
would not be displayed and the update would be transparent to the user.
Based on adminp scheduling, there can be some latency between the
time roaming is enabled by the administrator and when the client is actually
The end user is prompted to convert
The roaming process is now done and
a completion dialog is shown. Note also that the replication page
has been updated with the roaming folder.
Notes Seamless Setup
Whenever an end user logs onto a new
computer and starts Notes, the setup process will be run to configure Notes
for use. To avoid the user having to enter information, such as user
name, home server, etc, these values can be provided using a setup response
file. Below is a sample response file that provides responses for
the Notes setup process. In Drop 11, the Username, KeyfileName and
Domino Name can be provided in the response file. To avoid the need
to create a response file for each user, Notes 8.5 GA will provide a way
to set the Username, KeyfileName and Domino name using OS environment variables.
This will then enable providing a generic response file for many
users and specific user-related responses using the OS environment. If
any of these three settings is not provided, the setup UI will prompt for
The stub notes.ini file in the multi-user
install can be configured to user a response file. The response file
for many users, in the Notes GA case, can be provided on a shared file
server for many users. The example below shows a response flies in
the same directory as the notes.ini file.
Ref: C:\Documents and Settings\All Users\Application
Shared notes.ini stub
Settings\All Users\Application Data\Lotus\Notes\Data\Shared
Roaming setup also includes the ability
to use OS environment variables to define Notes setup response file setting
values. To use this feature, you can add environment variable references
as setting values. You can determine the name of the environment
variable to use. The response file processor determines that the
setting value is an EV and will copy its value as the setting value. Below
are two examples showing the new and and traditional methods for specifyng
data to the response file.
Using environment variables in setup
Response format with variables:
Fixed response format:
When a user logs into a new computer,
using one of the above configurations, a splash screen will be shown followed
be the password prompt. Upon entering a correct password, the Notes
Home page will be shown and the user can now use any of there application.
If the end user is configured for roaming then replication of the
roaming data will occur for standard settings and all other settings will
roam in the background after Notes states.
An end-user's roaming configuration
can be empirically checked for completion by seeing the roaming folder
on the replication page and a complete roaming status in their person doc.