You can set a preference to determine whether, or how much of, your schedule information displays when other people schedule meetings and check to see your busy and free times.
The level of information described is determined by your Domino
® administrator. It always lets other people see at least whether specific time slots are busy or free for you. It may let other people see text from your calendar entries, including their subjects. However, if the administrator has specified detailed information that includes calendar entry subjects and you would rather keep the subjects of entries confidential, you can determine whether your subjects are visible.
- Open your mail or calendar, click More above the message list, and then click Preferences.
- Click Access & Delegation.
- On the Access to Your Schedule page, do one of the following to specify which people or groups can see your schedule information.
Do one of the following to specify how much information the people or groups you specified may see.
- Click Everyone.
- Click No one.
- Click Only these people and groups, and then type the names of people or groups. Click the arrow to the right of the field to select names from a directory.
Optional: If you selected either of the details options in the previous step, clear the Do not include the subject of calendar entries in details check box to permit people who can see calendar entry details to see calendar entry subjects in the details.
- Click Details about my calendar entries so that people can right-click a block of busy time in your free time schedule and see details about the corresponding calendar entry.
- Click Only my availability so that people can see only blocks of busy and free time.
- Click Only my availability, except show details to the following people and then type the names of people or groups. Click the arrow to the right of the field to select names from a directory.
If you cannot change these settings, it is because your administrator has locked these preferences.
Parent topic: Calendar access and delegation