pam -- Sept 5 -- This is for the FILES demo video for IBM Connections 4.
--- SWAP OUT the ORANGE placeholder links with the correct values for FILES
--- THIS WAS CREATED AS A DUPE OF THE PROFILES draft wiki article
This video shows you how to use IBM® Connections 4.0. for Files. This article contains the transcript of the video.
This video runs under 5 minutes and contains audio.
To watch the video, click the play button. To read a text version of this video, scroll to the Welcome section on this page.
Watch this video full screen in a new window
|1.1||Files lets you store, share, organize, and collaborate on files. ||The welcome screen displays.
© Copyright IBM® Corporation 2012
: Finding and sorting files
|2.1||You can see your files in the My Files view. |
Click My Files in the navigator pane and show the My Files view.
|2.2||Click other views to see files that people have shared with you, files you’ve shared, files that are available to communities to which you belong, and public files. |
Click through the Shared With Me, Shared By Me, Community Files, and Public Files viewing options and then click to display My Files again.
|2.3||Limit the view display to files containing specific tag names by selecting or typing a tag name. ||With the My Files view displayed, highlight the Public Tags area and select a tag name from the cloud or list. Click the x on the filter to unfilter. |
|2.4||In the Sharing view, you can filter the list of files to see which files are public and which files are private. |
In the Date Updated view, you can display files that were updated during a certain time interval.
and click With everyone (public)
and then With no one (private)
. Click the x
on the filter to unfilter.
Expand Date Updated and click Past 7 days. Click the x on the filter to unfilter.
|2.5||You can also customize the view to display with different columns. For example, let’s add the Created by column and include the number of Comments, Likes and Downloads in the view display. ||Click Customize and enable the Created by, Comments, Likes and Downloads options, then click Show. |
: Using a person’s profile page
|3.1||The person’s business card provides essential contact information such as phone number and email address. ||Show Ted Amado's profile page already open. Ted's job title, phone number, and email address display under his name. |
|3.2||You can find more information about a person using either the Contacts or the Background view, such as additional phone numbers and personal or work-related skills and interests. ||Click the Contacts tab and highlight its page content.
Click the Background tab and highlight its page content.
|3.3||In the Recent Updates view, you can post a message to the person and also view their posts, posts from others, and recent actions. |
Click the Recent Actions tab and scroll through its page content.
|3.4||You can see what you have in common with this person, for example shared communities, activities, or files. ||Highlight the Things in Common display area and its content. |
|3.5||You can also see the names of people that you and the profile owner have in common. ||Highlight the Who Connects Us? display area and its content. |
|3.6||You can reach out to a person using the profile page tabs. For example, you can invite Ted into your network and follow his updates. When Ted accepts your invitation you’ll be able to easily share information and see his updates. ||Pass the cursor over the following tabs:
- Send E-mail
- Invite to My Network
- Download vCard
Click Invite to My Network. Use the default message. Leave the Tags field blank, keep the Also Follow option enabled, and click Send Invitation.
Highlight the Pending Invitation marker.
: Joining a community
|4.1||When you find a community that interests you, why not become a member?||The Overview page of the WorldWide community displays.|
Click Join this Community.
|4.2||After becoming a community member, you can share bookmarks, stay connected with fellow community members, and post to the community forums. |
|4.3||If the community has other types of content, such as blogs, events, or a wiki, you can also post content to these. For example a community might contain a blog for authoring and sharing journal entries.|
|4.4||Keep your community informed about your work by providing status.|
|Click Status Updates and start typing.|
Click Status Updates.
Type I am working on my presentation..
|4.5||Your message displays in both Status Updates and Recent Updates.||Click Recent Updates.|
|4.6||Use the views on the Communities page to keep track of all your communities.|
|Highlight the I’m an Owner, I’m a Member, I’m Following, and I’m Invited views.|
Click I’m a Member.
: Creating a community
|5.1||Anyone with access to the Communities application can create a community.||The Public Communities page displays.|
|5.2||If you are an expert in a particular area and want to get together with people who share your interest, consider starting a community about your area of interest.||Click Start a Community.|
|5.3||Creating a community is easy.||The Start a Community form displays. |
|5.4||Your community must have a unique name.|
Add meaningful tags to make it easy for others to find the community.
|Enter Renovations Store in the Name field.|
Enter employee and discount in the Tags field.
|5.5||You can create a user-friendly web address for the community by entering a keyword in Web Address. You can then share this web address with others so they can quickly access the community.||Enter renovations_store in the Web Address field.|
|5.6||When you are specifying the level of access that you want for your community, remember that if you set it to Public or Moderated, your community will be visible to everyone in the organization.||The following Access level options are displayed:|
Public - anyone can join
Moderated - people must request to join
Restricted - people must be invited to join
|5.7||If you want your community to be private, set the access level to Restricted.||Select the Restricted access level.|
|5.8||Type the names of the people to add as members of the community.||Ensure that Members is selected, then enter names into the Members field.|
|5.9||New members are automatically sent an email with a link to the community|
|5.10||Specify the owner role if you want to add a person as an additional community owner. Community owners can edit, moderate, and delete content, as well as add members and widgets to the community.||Select Owners and enter a name in the Owners field.|
|5.11||Provide a community description that is an accurate summary of what your community is all about. When people are browsing communities, they will use the description to decide if the community is of interest to them.||Enter a description of the community in the Description field "This store offers discounted products to employees."|
|5.12||You can customize the look of your community by uploading an image that represents the community.||Mouse over the Upload a Community Image link. |
|5.13||You can also change the theme of your community.|
Applying a theme to a community changes the fonts and colors that are displayed in the community.
|Click Change Community Theme.|
Select a theme.
|5.14||When you’re happy with your settings, click Save to create your new community.||Click Save.|
|5.15||If you want to change any of the settings you selected for your community, you can edit the community at a later time.||Select Community Actions > Edit Community.|
|5.16||As you community grows you can create smaller communities within the greater community. ||Highlight Community Actions > Create a Subcommunity..|
: Adding widgets to a community
|6.1||After creating your community, you can make extra functionality available to members by adding widgets to the community.|
The Overview page of the Renovations Store community displays.
|Select Community Actions > Customize.|
The widget catalog displays.
|6.2||For example, you might want to create a community wiki to encourage members to collaborate on shared documentation.||Highlight the Wiki option.|
|6.3||Or you might want to add an events widget so you can schedule and share events with community members.||Click Events.|
Close the widget catalog.
|6.4||A link to the Events calendar is added to the navigation bar, allowing you to access Events directly from the community.||The Events option in the navigation bar is highlighted.|
|6.5||An Events summary widget displays in the community’s Overview page.||Scroll over to the Upcoming Events widget.|
|6.6||From the View All Events page, you can create an event.||The Create an Event link is displayed.|
|6.7||You could create an event for a community meeting. Provide a title, a description, and a location, and notify all members before saving the event.|
|Type Community meeting in the title.|
Use tomorrow’s date.
Type Determine new discounts. as the description.
Type team room as the location.
Click Notify community members.
|6.8||You can display the events in a Calendar view, too. ||Click Calendar tab.|
|7.1||Now you are ready to start collaborating with Communities.||The Closing screen displays.|
|7.2||For more information about Communities, see the product Help.||Show the Help link.|