|Start a community to encourage people in your organization who have similar interests or goals to collaborate with one another.
Start a community to encourage people in your organization who have similar interests or goals to collaborate with one another.
About this task
Communities can be public or restricted. Public communities are visible to everyone in the organization and, depending on the level of access that you specify, can be available to everyone, or have moderated access by invitation only. Restricted communities are available only to those people who have been added to the community as members. Restricted communities are not visible to people who do not have community membership.
To start a community, complete the following steps:
Parent topic: Communities overviews, how-tos, and FAQs
Customizing your community
How do I add community members?
Managing your communities
Using custom libraries
Adding widgets to your community
Adding bookmarks to a community
Using community forums
Adding files to a community
Working with community activities
Using a community blog
Working with feeds
Using a community wiki
Using an Ideation Blog in your community
Using a media gallery
- From the Public Communities tab or My Communities tab, click Start a Community.
- If you are not already logged in, you are prompted for a user name and password. Provide the requested information, and then click Log In.
- Required: In the Name field, type a name for the community. Choose a name that identifies the purpose of the community.
Note: You cannot have multiple public or moderated communities with the same name, however you can have multiple restricted communities with the same name. This naming system allows you to have a public and a restricted community with the same name, or a moderated and a restricted community with the same name.
- Enter one or more tags in the Tags field. Tags are keywords that you define to provide users with more ways to identify what a community is all about. Tags must be a single word or multiple words connected with underscores or hyphens. For example, a community that deals with accessibility issues might have the tags accessibility and low-vision. Tags give users more than one way to find a community of interest. The tags that you define here display next to the community on the Public Communities tab.
- To generate a web address for your community, enter a one-word, unique term that identifies the community in the Web Address field.
This web address allows you and other community members to access the community using a user-friendly URL. If you do not want to create a community web address, ensure that you leave this field blank.
Be sure to bookmark the full web address that displays when you fill in the Web Address
field to save the direct URL to the community.
- Certain keywords with a technical meaning, such as html or atom, are reserved and cannot be used in community web addresses. If you enter a reserved keyword, an error message is displayed, and you are prompted to enter a different keyword.
- If your web address contains a non-alphanumeric character, such as an ampersand (&), you must escape the character by using a forward slash ( / ) before the character.
- If you do not see the option to create a web address for your community in the user interface, this means that your administrator has disabled this option for your organization.
- Required: Specify the level of access that you want for your community:
Table 1. Community access levels
|Anyone can join (Public)||Select this option if you want the community to be public with anyone able to join.|
|People must request to join (Moderated)||Select this option if you want the community to be public but for users to request membership.|
|People must be invited to join (Restricted)||Select this option if you want the community to be restricted, with membership by invitation only.|
- If your administrator has enabled the use of software acquired from another vendor – for example, IBM® Lotus® Quickr™ Team Place, Lotus Quickr Wiki, or Confluence Wiki – specify whether you want to include these applications as part of your community by selecting the required application or applications in the Associated Applications area.
Note: If you do not see any options to include associated applications, then your administrator has not enabled this feature for your deployment.
- Enter the names of the people that you want to add as community members. You can search for names from your organization's directory. Type-ahead predicts the name you are typing by comparing it to names in the directory that your administrator specified. If it proposes the name that you want, click to add it.
If you do not want to add community members now, you can edit the community at a later stage and add the members then.
Note: To add community owners, click the Down arrow next to Members and select Owners, then repeat the process described in this step for adding community members.
- Type a description of the purpose of the community in the Description field. Be as specific as possible. Identify the community's goals.
- Click Upload a Community Image to browse for an image to associate with the community on the overview page. The image must be 155 x 155 pixels in size, and it can be in .jpeg, .gif, or .png format.
Note: There are no file size restrictions. However, because the image is automatically resized to 15 KB on the Communities server to fit the allocated space in the user interface, you should keep in mind that the larger the file you upload, the longer the server takes to process the image.
- To apply a different theme to the community, click Change Community Theme and select a theme.
- Click Save.
When you create or edit a community, you can associate different applications with the community, if your administrator has made them available for your deployment.