You can work in different ways with the content in your community's media gallery, depending on your access level.
Before you begin
To work with media gallery content, first open the media gallery by clicking View All
in the MediaGallery widget or by selecting Media Gallery
from the left navigation. On the Media Gallery page, select the file that you want to work with by clicking the file name to open the details page.
- You can perform the following tasks when working with media gallery files.
- To recommend a file to other members:
To replace a file with a newer version:
- Click the star icon to recommend the file to your colleagues. to recommend the file to your colleagues.
You can click the star again to remove your recommendation.
To edit a file's properties:
To perform this action, you must be a community owner, a member editor, or the user who uploaded the original file.
- Click Replace.
- Click Browse to locate the replacement file, and then click OK.
If you want to replace the file with a file that has a different extension, click Change Extension to confirm that you want change the file extension and replace the original file.
To delete a file, click Delete, and then click Delete again to confirm that you want to delete the file.
To edit a file's properties, you must be a community owner or the user who uploaded the original file. You can edit the file's default properties and any custom properties that are available.
- Click Edit properties, update the properties as needed, and then click OK to save your changes.
You can also edit a file's custom properties (if they are available) by clicking Custom Properties and clicking Edit properties.
Note: To perform this action, you must be a community owner or the user who uploaded the original file.
To share a file with other people by sending a link to the file:
To flag a file as containing inappropriate content:
- Select More actions -> Send Link.
An email message containing a link to the file opens in your default email client.
- Complete the email form, and then send the email.
To change the preview image associated with a video file:
Postmoderation must be enabled for you to be able to flag media gallery content; otherwise the Flag as Inappropriate
option does not display in the user interface.
- Select More actions -> Flag as Inappropriate.
- Enter your reason for flagging the file and click Submit.
When you flag media gallery content as inappropriate, the community owner or a designated moderator can review the flagged content and the reason given for flagging it, and then determine whether the content should be removed or the flag should be dismissed.
To download a file, click Download this file and choose whether to open or save the file.
To comment on a file, click Add a comment at the bottom of the page, enter your comment in the field provided, and then click Save.
- Select More actions -> Change Thumbnail Preview.
- Click Browse to locate the replacement image, and then click Upload.
After adding a comment, you can later make changes to it by clicking Edit next to the comment, or you can delete the comment by clicking Delete. Community owners can delete any comments, but they can only edit comments that they own; they cannot edit comments added by other users. The Files administrator can edit any comments about media gallery files.
To view detailed information about the file, such as when it was uploaded or last updated, click About this file.
When postmoderation is enabled, members can also flag comments to the media gallery as inappropriate by clicking Flag as inappropriate next to a comment.
You can also view the file size and find out how many times the file has been downloaded.
If the community owner has selected custom templates for use in the media gallery, click Custom Properties to view details of the custom properties associated with the file.
Parent topic: Using a media gallery
Adding a media gallery to your community
Viewing your community's media gallery
Uploading content to the media gallery