Creating communities of colleagues with similar interestsAdded by IBM on February 11, 2013 | Version 1 (Original)
|Start a community to encourage people in your organization who have similar interests or goals to collaborate with one another.
About this task
Communities can be public or restricted. Public communities are visible to everyone in the organization and, depending on the level of access that you specify, can be available to everyone, or have moderated access that requires ownership approval before you can join. Restricted communities are available only to those people who have been added to the community as members. Restricted communities are not visible to people who do not have community membership.
To start a community, complete the following steps:
- From any view in Communities, click Start a Community.
- If you are not already logged in, you are prompted for a user name and password. Provide the requested information, and then click Log In.
- Required: In the Name field, type a name for the community. Choose a name that identifies the purpose of the community.
Note: You cannot have multiple public or moderated communities with the same name, however you can have multiple restricted communities with the same name. This naming system allows you to have a public and a restricted community with the same name, or a moderated and a restricted community with the same name.
- Enter one or more tags in the Tags field. Tags are keywords that you define to provide users with more ways to identify what a community is all about. Tags must be a single word or multiple words connected with underscores or hyphens. For example, a community that deals with accessibility issues might have the tags accessibility and low-vision. Tags give users more than one way to find a community of interest. The tags that you define here display with the community in the Public Communities view.
- To generate a web address for your community, enter a one-word, unique term that identifies the community in the Web Address field.
This web address allows you and other community members to access the community using an easy to use URL. These terms are case sensitive, so community members must use the correct case when they access the community with the URL. If you do not want to create a community web address, leave this field blank.
Since web addresses must be kept unique, other users might learn that a particular web address is in use even if it is for a restricted community. Avoid using web addresses that are sensitive or confidential in nature.
Be sure to bookmark the full web address that displays when you complete the Web Address
field to save the direct URL to the community.
- Certain keywords with a technical meaning, such as html or atom, are reserved and cannot be used in community web addresses. If you enter a reserved keyword, an error message is displayed, and you are prompted to enter a different keyword.
- If your web address contains a non-alphanumeric character, such as an ampersand (&), you must escape the character by using a forward slash ( / ) before the character.
- If you do not see the option to create a web address for your community in the user interface, this means that your administrator has disabled this option for your organization.
- Required: Specify the level of access that you want for your community:
Table 1. Community access levels
|Public - anyone can join||Select this option if you want the community to be public with anyone able to join.|
|Moderated - people must request to join||Select this option if you want the community to be public but for users to request membership.|
|Restricted - people must be invited||Select this option if you want the community to be restricted, with membership by invitation only.|
- If your administrator has enabled the use of software acquired from another vendor – for example, IBM® Lotus® Quickr™ Team Place, or Lotus Quickr Wiki – specify whether you want to include these applications as part of your community by selecting the required application or applications in the Associated Applications area.
Note: If you do not see any options to include associated applications, then your administrator has not enabled this feature for your deployment.
- Enter the names of the people that you want to add as community members. You can search for names from your organization's directory. Type-ahead predicts the name you are typing by comparing it to names in the directory that your administrator specified. If it proposes the name that you want, click to add it.
If you do not want to add community members now, you can edit the community at a later stage and add the members then.
Note: To add community owners, click the Down arrow next to Members and select Owners, then repeat the process described in this step for adding community members.
- Type a description of the purpose of the community in the Description field. Be as specific as possible. Identify the community's goals.
- Click Upload a Community Image to browse for an image to associate with the community on the overview page. The image must be 155 x 155 pixels in size, and it can be in .jpeg, .gif, or .png format.
There are no file size restrictions. However, because the image is automatically resized to 15 KB on the Communities server to fit the allocated space in the user interface, you should keep in mind that the larger the file you upload, the longer the server takes to process the image.
Image resizing does not support all image formats. If you encounter problems with uploading an image, converting the image to a different format often works.
- To apply a different theme to the community, click Change Community Theme and select a theme.
- If moderation is available and editable at your site, you can select from the following options:
- Owners must approve all content (widgets) where widgets might be one or more of the following widgets: blogs, files, or forums. When this option is enabled, community owners can review unpublished content that has been submitted for approval and decide whether to publish it to the community or reject it.
- Viewers can flag inapproriate content (widgets) where widgets might be one or more of the following widgets: blogs, files, or forums. When this option is enabled, community owners can review content that has been flagged as inappropriate by other users, and decide whether to keep the content or remove it from the community.
For more information about moderation in communities, see Moderating community content.
Parent topic: Using
Customizing your community so you can distinguish it from other ones
How do I add community members?
Managing your communities
Using Linked Libraries
Deleting communities that you own
Adding widgets to your community to make more functionality available
Adding bookmarks to a community
Working with community forums
Adding files to a community
Working with community activities
Using a community blog
Working with feeds
Using a community wiki
Using an Ideation Blog in your community
Using a media gallery
When you create or edit a community, you can associate different applications with the community, if your administrator has made them available for your deployment.