Creating foldersAdded by IBM on February 11, 2013 | Version 1 (Original)
|Folders enable you to group files together in a meaningful way. Folders can be designated as private, shared, or available to everyone.
About this task
You can create a folder to enable files to be grouped together. You can also enable one of three types of sharing capabilities to allow others to collaborate on files within the folder.
- Files in private folders can only be read and worked with by their owner. If you make a private folder public, files that are not assigned to be public are removed from the folder.
- Files in folders that you have shared with people or communities can be read and worked with by people and communities with whom the folder has been shared. People and communities can have Reader, Contributor or Owner access to a folder. Readers can read files in the folder. Contributors can add files to the folder, delete files they have added, and see information about files in the folder. Owners have ownership of the folder along with the original owner. They can share the folder with other people, and delete any file. When you share a folder with people and communities, they can see the files in that folder. But they cannot see those same files anywhere else unless you explicitly share the files with them. For example, if you add a file to a folder and share the folder with Cathy but have not shared the file with Cathy, she can see and open the file in the folder, but cannot see it in any other list. When you share a folder with people or change their role, those people are notified.
- Files in public folders can be read by anyone, but only the owner and those who have been made Contributor or Owner can add files to them.
- Click New Folder.
- Type a name for the folder.
- Optional: Type a description.
- Select any of the following options:
- Select No one to make the folder private. Only the owner can see and edit it.
- Select People, Groups, or Communities to share the file with specific people. Perform these steps:
Select Public to make the file visible to everyone, even people who have not logged in.
- Select a Person, a Group, or a Community.
- Assign an access level of Owner, Contributor, or Reader.
- Start typing a name or email address, then select that name or address when it displays.
Note: An administrator can configure the system so that everyone must log in, or only a certain group of people can log in. In this case public files are only available to users who are able to log in.
Click Everyone can contribute to this folder to make the folder public and allow all logged-in users to contribute to the folder.
Click Save to create the folder.
Parent topic: Using
What is Files?
Understanding file access rights
Using a file version