A new feature was added to Quickr 8.5.1 enabling users to control who can access certain folders. This creates a whole new realm of possibilities for the end users. Instead of having to create a new room to restrict content or restricting content at the individual document level we can now prevent users from accessing entire folders including the its contents.
The first step to enabling folder ACLs is to set the node in the qpconfig.xml making the option available for the Quickr server.
Modifying the qpconfig.xml enabling folder ACLs at a server level:
Add the following code the qpconfig.xml for the server:
Save and close the qpconfig.xml. As with any qpconfig changes they only take effect after restarting the HTTP task on the Domino server. Please restart the task by using the following command:
restart task http
After HTTP has started back up you should now have the option to enable folder ACLs for each individual place.
Enable folder access control lists at the place level:
Access a place via the browser. In the top right corner of the place select the "Customize" button. Under the "Basics" section you will should now see the new option "Folder/List ACL: Enable the ability to restrict access to a folder or list." Please check the option and select the "Done" button at the bottom to check in the "Basics" page.
If you do not see this option at the place level that means you did not add the node properly in the qpconfig.xml or the qpconfig is not properly parsing. Please make sure it is parsing by opening the file in Internet Explorer without error.
Once that folder access control lists are enabled at the place level you can now begin restricting folders to certain users.
Restricting folders to users in "More actions":
For already created folders, access the folder in the browser and select the "More actions" drop down menu. Under the section titled "This Folder" there is now a selection for "Set Folder Access." Within that pop-up you have several options, the default behavior is to have the folder public or available to "All place members."
To restrict the folder from being public choose the radio button next to "Specific place members (restricted)." From here you can now select the type of access to Reader, Author, Editor or Folder manager. Once you have changed the access you wish to grant you then click the "Select" link to the right which will provide you with a member listing. Place a check next to each member you want and hit "OK."
You can choose to add additional users with different access rights.
That folder can now only be seen and accessed by those restricted users in addition to place managers/owners or super users.
Additionally you can set the access rights on folder creation. When creating a new folder you will see the option for "Who Can Access This" which will provide the same restrictive functionality.
For a demonstration of folder access control lists in action please check out the following video: