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The Notes Tips Blog

Your guide to what's great about IBM Notes

One of the much improved features in Notes 8.5.1 is the way that we handle hyperlinks.  It's much easier to add a hyperlink to an email or any Notes document.  First, copy the URL that you'd like to add as a hyperlink from the address tab in your browser..

Image:Adding Hyperlinks in Notes 8.5.1

Then, select the text to which you'd like to add a hyperlink to in your email or Notes document...

Image:Adding Hyperlinks in Notes 8.5.1
And choose Hyperlink from the drop-down menu (or click the icon in the toolbar Image:Adding Hyperlinks in Notes 8.5.1).

Image:Adding Hyperlinks in Notes 8.5.1
Click on the paste icon in the resulting dialog box.
Image:Adding Hyperlinks in Notes 8.5.1
And the copied URL will be pasted into the Link field.
Image:Adding Hyperlinks in Notes 8.5.1
When you click on OK, the selected text in your email of Notes document will now have the link to the URL (turning blue).

Image:Adding Hyperlinks in Notes 8.5.1
How easy is that?!

Dwight Morse | 31 January 2010 10:50:35 PM ET | | Comments (28)


 Comments

1) Adding Hyperlinks in Notes 8.5.1
Denny Russell | 2/1/2010 11:38:53 AM

So what is the difference between this and the Hotspot - URLLink?

When would I use one over the other? Just curious.

Thanks.

2) Open Hyperlinks in Notes 8.5.1 during edit mode?
Frank Spangenberg | 2/4/2010 7:38:09 AM

Is it possible with Notes 8.5.1 to _open/click_ a link during edit mode? (without copy/paste)

3) Adding Hyperlinks in Notes 8.5.1
Jay Taylor | 2/8/2010 5:14:30 PM

This is no more efficient that Create>Hotspot>Link Hotspot and paste the URL in the resulting dialog box.

4) Adding Hyperlinks in Notes 8.5.1
Eric | 2/12/2010 12:43:56 PM

@3 - Perhaps, but at least it uses industry-standard terminology. Users seem to understand what a "hyperlink" is and are used to seeing the link icon (in the toolbar button) in other products.

5) Adding Hyperlinks in Notes 8.5.1
Mark S Scott | 2/15/2010 11:30:02 AM

I don't have either the drop down menu or the link icon showing. How do I get them to show up?

6) Adding Hyperlinks in Notes 8.5.1
Dwight Morse | 2/19/2010 11:05:16 AM

@Denny: They accomplish the same thing...I use URLLink because it's fewer clicks

7) Adding Hyperlinks in Notes 8.5.1
Dwight Morse | 2/19/2010 11:07:17 AM

@Mark: this is new in 8.5.1. Are you using 8.5.1?

8) Adding Hyperlinks in Notes 8.5.1
Denny Russell | 2/19/2010 1:33:49 PM

Good to know

9) Adding Hyperlinks in Notes 8.5.1
Greg Meeres | 3/7/2010 4:18:48 AM

I'm afraid still not as easy as other mail clients - where you simply paste ... or would that be too easy? .. ;)

10) Adding Hyperlinks in Notes 8.5.1
Mark S Scott | 3/11/2010 11:13:42 AM

Eric: Sorry it took so long to reply, I'm using 8.5 not 8.5.1 so that explains it.

11) Adding Hyperlinks in Notes 8.5.1
mimokhod | 3/25/2010 8:45:23 AM

uuuu... super mega fitcha!!!

how to use database resource images on page/form trough <img source='...'> ???

12) Adding Hyperlinks in Notes 8.5.1
Dwight Morse | 4/23/2010 3:55:08 PM

@Greg: you can copy and paste links, this is for those times when you want to hide the URL string (normally, because of its length)...and remember, Notes is not just a mail client, this stems from the ability to use text or graphics as a hyperlink to other resources

13) Adding Hyperlinks in Notes 8.5.1
Dove Chen | 4/27/2010 11:12:31 PM

how to use hyperlink to open pdf file?

14) ex-Outlook User
James Loar | 5/19/2010 3:47:05 AM

When we lost Outlook and switched to Lotus Notes, I was resolved to try to find 1 nice thing about LN that I could be positive about each day. I was stumped after the first day (I like the 'Send As Is' button). Now you have given me some new hope about LN to try -- we'll see what's allowed on our corporate network. Thanks.

15) ex-Outlook User
James Loar | 5/21/2010 4:43:29 AM

Mmm, seems we are only using 8.5 still. Oh well.

16) Adding Hyperlinks in Notes 8.5.1
Julie Brown | 5/21/2010 11:33:10 AM

@James: A lot of our tips *do* work for 8.5. If it says 8.5.1, obviously not, but the rest of them work in 8.5. Enjoy!

17) Adding Hyperlinks in Notes 8.5.1
Dave Brown | 8/2/2010 8:42:43 AM

Could you point me to the documentationon doing this from a script? I have a VB script that will generate a series of emails from an excel spread sheet but I can;t get it to properly format a URL as a hyperlink if I include it in the body text.

18) Adding Hyperlinks in Notes 8.5.1
Rolex replica | 10/12/2010 11:04:05 PM

nice article. keep post like this...

19) Adding Hyperlinks in Notes 8.5.1
Nick | 4/27/2011 9:43:19 PM

This is ridiculous. I should just be able to paste the link into the email and have it appear as a clickable link.

Even a 2 year old knows what a hyperlink is these days. How come Lotus Notes needs to be told what it is ?

20) Adding Hyperlinks in Notes 8.5.1
Maery | 5/26/2011 11:22:12 AM

All I can find is information on how to add a hyperlink in Lotus Notes. How about how to edit the stupid thing after you add it. Hyperlink is grayed out after you add it. I end up having to retype the text and add a new link rather than just changing the one I already created. Very frustrating.

21) Adding Hyperlinks in Notes 8.5.1
Roshani | 7/15/2011 4:24:35 AM

Hi Maery,

You can always right click on hyperlink text and select 'Hotspot properties' to edit the url value.

22) Adding Hyperlinks in Notes 8.5.1
Larry | 8/25/2011 11:45:30 AM

Why doesn't bracketing a link in carats work? <link> works in most programs, but not lotus notes.

23) Adding Hyperlinks in Notes 8.5.1
mesta | 1/5/2012 3:01:31 AM

hey guys, I am a new bie to lotus notes.Can any 1 help me in figuring out whats going wrong when i open a web link in notes 8.5 which is more than 1kb and its opening only till 1024bytes. I can literally see it when the link gets opened in IE 8. what is the problem ?? the same thing working fine in notes 6.5. can any 1 help me in this regard!!! Thanx in advance.

24) Adding Hyperlinks in Notes 8.5.1
Richard | 2/7/2012 5:28:30 AM

did the procedure described above

result: link is not clickable !!

25) Adding Hyperlinks in Notes 8.5.1
Cyrus | 2/1/2013 8:52:20 AM

It's actually not that easy. Having to google for an explanation for an easy task like this one and then having to navigate through menus. The way every other email application handles this is through the TEXT-CONTEXT menu, where it would be intuitive.

26) Adding Hyperlinks in Notes 8.5.1
Robin | 8/7/2013 10:03:12 AM

My Link is blue but not "clickable" either. I don't see a response to that? This should not be this hard. What a productivity tool! We have gone backwards 10 years. But we are saving money.

Someone please help.

27) Adding Hyperlinks in Notes 8.5.1
Janis | 1/24/2014 3:53:46 PM

When the link is blue but not "clickable", it's because you are still in edit mode with your email. When you actually send the email, you can then click the highlighted text.

28) Adding Hyperlinks in Notes 8.5.1
Robert | 3/8/2014 5:45:51 PM

Wow, really? So IBM makes you guess as to whether your link is going to be clickable after you send your email? I have been trying for 2 hours to insert three links into an email. Can't wait until we go to Outlook, where this is all much more intuitive with no guesswork.

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