3.2.2 Working with Libraries in WCM 6.1 

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Working with libraries

Working with libraries
Libraries are used in order to separate items, whether to separate between the contents and components, or separate based on projects or for any other design purposes. A library and its security settings are to be created before starting the work on the site.
This section describes how to create and manage a Web Content Library. Only the administrator can create a library.

Note We refer to the River Bend Tea and Coffee Sample Site as a specific example. For more information on the River Bend site, please refer to section 3.0 Overview of the sample site to be created.

1.1 Creating the library

1. Open the Administration portlet, navigate to Portal Content and then Web Content Libraries as shown in Figure 1

Figure 1 Web Content Libraries

2. Click Create new library and add RiverBend in the name field
3. Add River Bend Tea and Coffee Company content library for LWCM in the description as shown in Figure 2
4. Choose English as its language
5. Click ok

Figure 2 Web Content Library creation

1.2 Defining roles within a library

Roles determine the default library access of a user or a group as well as defining different access to individual tasks and views.

There are two methods to assign roles to a whole library and the item types within it:

Additive: You apply the User or Privileged User role to the entire library and deselect the propagation check box. It will give it access to the library and any authoring portlets configured to use the libarry. By applying Contributer, Editor, Manager or Administrator roles to specific resource types to grant additional access to specified users or groups.

Subtractive: You apply the Manager or Administrator role to a user or group to the entire library. You then apply Editor, Contributor or User roles to specific item types and deselect the inheritance check-box. This reduces the access to different item types for specified users or groups.

For a detailed list of the different roles and their respective access rights, refer to Portal 6 Infocenter.

Setting access rights to specific item type:
1. Click on Library Recourses button in the list of libraries.
2. For the specific item, click on the Set Permissions button
3. Edit the item type access rights.

1.3 Selecting the library for use in Web Content Management

1. Navigate to Applications then to Content then to Web Content Management to access the Web Content Management authoring portlet. Refer to Figure 3

Figure 3 Web Content Management Authoring screen (322_3)

2. Click on Configure
3. Choose Library Selection
4. Add RiverBend to be available in the authoring portlet as shown in Figure 4

Figure 4 Library Selection (322_4)

5. Remove any other library from that list. This will ensure that any item created, will be added to the RiverBend library.
6. Click ok

The current library used now is RiverBend.

Note Deleting a library means deleting all the items within that library.