® with Microsoft
™ Office allows you to collaborate, create meetings, and chat with co-workers from Microsoft
Before you begin
To install Office Integration, complete the following tasks first.
- Install Sametime servers.
- Install Microsoft Office.
- Install or upgrade Sametime Connect clients, including the Office Integration features they must have.
Microsoft Windows™ Vista and Windows 7 clients must run the installation program as an administrator and, when prompted, consent to run the program with elevated privileges. This allows proper creation of new application icons on the Windows Desktop or in the Windows Start Menu and proper creation of global registry keys. After installation, log on as a regular user, to restore the default security for the client.
About this task
Integration with Microsoft
Office offers the following features:
- Sametime Connect integrator for Microsoft Office
- Microsoft Outlook calendar availability
- Sametime Connect integrator for Microsoft Outlook
- Sametime meeting integrator for Microsoft Outlook
- Sametime Connect integrator for SharePoint
When you install Office Integration, you may have to close Office, Outlook, or Internet Explorer processes. The installer will notify you if those applications are running and need to be closed.
Installing the Office Integration features
Perform these steps after you have installed or upgraded the Sametime
clients and enabled the Office Integration optional features the clients must have.
Office Integration feature set adds the SmartTag recognizer which will start on either the names from the user's local buddy list or from internet-style email addresses, for example "firstname.lastname@example.org".
These are in addition to the Sametime
menu items contributed to Person Name (English) from Sametime
- To enable SmartTags, select the Person (Sametime Recognizer) entry from the AutoCorrect SmartTag dialog.
- The use of automatic hyperlinks in Office documents will interfere with the new SmartTag's ability to recognize email addresses -- you can regain the SmartTag function by disabling hyperlinks: Clear the "Internet and network paths with hyperlinks" option in "AutoFormat As You Type" tab from the Tools->Auto-Correct Options menu.
- The Meeting Integrator feature can support Sametime meeting servers that require SSL by modifying the syntax of the server name specified in the Sametime Meeting properties: if SSL is required, include the protocol portion of the server URL, for example "https://sametime.mycompany.com". The syntax shown in the dialog example, "sametime.mycompany.com", is correct for servers that are accessible by ordinary, non-SSL http.
- If the default email fields read by the Outlook Toolbar are not the appropriate fields for a customer's enterprise, the Toolbar can be redirected to use other fields instead by modifying the file CustomProperties.ini in the Sametime install folder. The intent is that such modifications would be made by IT experts and the ini file (text) be distributed to users. If this optional file is not present, Toolbar uses its default field settings.
Third Party Limitations
- The local Outlook user email address must be resolvable in Sametime for the MyStatus button to properly display status.
- The Meeting Integrator feature is not included in a meeting request that begins from Outlook's "Plan A Meeting" dialog.
- In a meeting which includes a Sametime meeting, if the Sametime meeting password is changed after the initial invitation is sent, then the message body will show more than one password -- the most recent password assignment is displayed last.
Parent topic: Installing Sametime Integration for Microsoft Office
- Microsoft Outlook will cache and retain forms despite the uninstall if the form is designated to be used.
To fully uninstall and eliminate the ST OnlineMeeting, ST OnlineMeetingRTL, and STContact custom forms, the user must be sure to set Calendar and Contact "When posting..." properties back to IPM.Appointment and IPM.Contact respectively.
- Microsoft Outlook permits multiple user profiles but is designed to operate under one profile at a time, which must be selected at Outlook's launch. Some Sametime features must keep the Outlook process running for their operation, which has implications when a user wants to select or switch profiles.
Outlook can be configured to always use one default profile, or to prompt at start-up; if you later want to use Outlook with a different profile, you must exit Outlook, launch it again, and then select the new profile.
If the Sametime client has been configured to use Outlook for either the Calendar AutoStatus feature or as the storage location for Chat History, and Outlook is not already running, Sametime will silently launch Outlook to access those features, and then keep it running as a background process with no user interface. If the user has multiple profiles with no default selected and Sametime executes this silent launch, a "Use Profile" dialog box will be provided by Outlook and will be used by the background process. When the user later starts Outlook, the profile chosen earlier during the Sametime start-up will automatically be used; if the user wants to change the profile, he or she must exit both Outlook and the Sametime client (which in turn stops the Outlook process running in the background).