® integration with Microsoft
® Office allows you to collaborate, create meetings, and chat with coworkers through Microsoft
Office applications. Sametime integration with the Microsoft
Office SharePoint Server allows similar collaboration features with coworkers who use Office SharePoint Server as their instant messaging application.
About this task
You can integrate Sametime with Microsoft
Office to enable users to collaborate directly within Office applications. You can additionally integrate Sametime with the Office SharePoint Server to enable Sametime users to communicate with Office SharePoint Server users from a SharePoint site.
Integrating Sametime with Microsoft
Office allows Sametime users to collaborate directly within Office products by providing awareness and messaging capabilities within each application. All users must be hosted on Sametime servers.
Clients can receive updates and patches if you set up an add-on site or give them instructions to install updates manually. You cannot use an update site with the Sametime
update site URL policy for Instant Messaging to distribute updates for Office Integration.
Sametime Office Integration features require the following applications:
- Microsoft Office version 2003, 2007, 2010
- Microsoft Windows® version XP, Vista, or Microsoft Windows 7
Upgrading the client does not automatically upgrade optional features
- Office Integration does not support multiple users running Office Integration on a single machine simultaneously. In particular, Citrix environments are not supported.
- The Sametime Meeting integrator for Microsoft Outlook does not support delegation of access to the Outlook calendar (in that scenario, a user cannot delegate access to a coworker, for example).
If you do not upgrade them (by uncommenting them in the 8.5.2 manifest) or remove them (by uncommenting them and setting action="uninstall" in the 8.5.2 manifest) then they will be carried forward like any feature should be.
Upgrading from Office Integration 7.5.1
If you plan to upgrade from Office Integration 7.5.1, either skip uninstalling the older product during the upgrade or uninstall it first before installing Office Integration 8.5.2. If you do not follow one of these precautions, a defect of the 7.5.1 uninstaller causes Office SmartTags to be disabled. The problem will not happen if 7.5.1 is not uninstalled. The problem will only happen for the user installing the client (the administrator). Other users on the same machine will not be affected.
Follow these steps to re-enable the SmartTags if you have already encountered the problem:
Office SharePoint Server integration
- In Windows Explorer, navigate to the following directory:
- Double-click this file:
Integrating Sametime with Microsoft
Office SharePoint Server extends collaboration capabilities by providing awareness and instant messaging among users whose names appear on a SharePoint site. Any Office SharePoint Server user's live name that can be resolved using the standard email address field will be recognized and will display its presence status to a user who is logged into Sametime. Clicking on an active SharePoint user displays a contextual Sametime menu. During a chat, the Sametime user is presented with the complete feature set of Sametime and its third-party plug ins, including emoticons, file sharing, image captures, multi-way chats, audio, video, telephony, screen sharing, and chat history.
Integration with Office SharePoint Server is achieved using documented interfaces from Microsoft
Corporation. Deploying this feature requires modifying two template files on the Office SharePoint Server. In addition, Sametime Connect users will need to upgrade their installed client software.
Sametime integration with the Microsoft
Office SharePoint Server requires the following applications:
- Microsoft Office versions 2003, 2007, 2010
- Microsoft Internet Explorer browser, version 6 or higher
- Microsoft Office SharePoint Services version 2 or version 3, Microsoft Office SharePoint Portal Server 2003, or Microsoft Office SharePoint Server 2007 or 2010
- Sametime 8.5.2 client with the Sametime Connect Integrator for Microsoft Office
- Sametime server, release 8.5.2 or later
The Office SharePoint feature requires only a Sametime client; other Office Integration features need not be installed at all, or may be present in any combination. Complete the tasks below according to the features you wish to install. The client installation files or update site also need to be enabled to include the Office Integration features.
Installing Office Integration
IBM SametimeParent topic: Enabling client features after installation
Enabling installation of optional client features such as Microsoft Office Integration
Distributing updates and optional features to clients
Office allows you to collaborate, create meetings, and chat with co-workers from Microsoft
Installing the Meeting Integrator
Meeting Integrator allows you to use the Calendar feature within Microsoft
Office even though you do not have the Sametime
Setting up the Meeting Integrator for a secure connection
Install the SSL certificate on the client to use the Meeting Integrator successfully on Sametime
servers running on a secure connection. The Sametime
Meeting Server runs on a secure HTTPS connection by default.
Configuring Microsoft Office integration
If the Microsoft
Office integration does not work properly in your IBM
Sametime deployment, you may need to adjust the Sametime server configuration.
Setting up Office SharePoint integration
Sametime with Microsoft
Office SharePoint Server extends collaboration capabilities by providing awareness and instant messaging between Sametime users who are using an Office SharePoint site. System administrators set up this feature by modifying template files on the Microsoft
Office SharePoint Server as described below. Users add these new capabilities by using a customized install file to install the optional client feature called "Sametime
Connect integrator for SharePoint."