Can you tell me how IBM Sametime works with Microsoft smart tags?Added by IBM on September 19, 2013 | Version 1 (Original)
|Names in Microsoft® Word, Excel, and Powerpoint that are recognized as smart tags are underlined, with an i preceding each name. For any of these names, you can click the i to show a list of menu options to carry out tasks for that person.
® recognizes both names and internet email addresses in the format *.@*.* as smart tags in these applications. If the name or email address corresponds to a Sametime
contact, then the Sametime
menu options become available for that contact.
For Office 2010, names and email addresses are not underlined or marked with "i" sign. You must select the name or an e-mail address and then right-click to display an Additional actions
list of options. If the selection is recognized as a Sametime contact, a list of menu options to carry out tasks for that person displays.
The following information describes how Sametime
works with Microsoft
smart tags. In addition, see the Microsoft
Office Help for general information about smart tags.
Parent topic: Work with IBM Sametime from Microsoft Office smart tags
- The Sametime Connect Integrator for Microsoft Office must be installed to get the smart tag Sametime features.
- Initially, the Sametime menu options might show with an intermediate availability status, such as (Sametime) Checking user status - Attempt Chat. If the person is a Sametime contact, the menu option becomes available, for example, (Sametime) User online - Chat. For Microsoft Office 2003 and Microsoft Office 2007, you must close and open the menu to see this change in status.
- For Microsoft Office 2003 and Microsoft Office 2007, if the person is not a Sametime contact or the connection to the Sametime server is broken, the status shows as (Sametime) No matches found.
- For Microsoft Office 2010, text is recognized in the different applications, as follows:
- In Microsoft Word, the first time you select a name or email address, nothing happens. You must select the name or email address a second time for the selection to be recognized as a smart tag and to display Additional actions.
- In Microsoft Excel, cells containing only a name or email address and no other text will be recognized as smart tags. For example, a cell containing "Sam Curman" will be recognized, but not a cell containing, "Sam Curman's group."
- In Microsoft PowerPoint, only the currently-selected text or, if no text is selected, the word your mouse is hovered over will be recognized as a smart tag. For example, for "Sam Curman," hovering over "Curman" and right-clicking will not display options. In addition, the entire selection must match. As for Microsoft Excel, "Sam Curman" will be recognized, but not "Sam Curman's group."
- For internet email address smart tags to work properly, turn off automatic hyperlinks.
- For Microsoft 2003 or Microsoft Office XP (2002), click Tools -> Auto-Correct Options, click the AutoFormat As You Type tab, and clear Internet and network paths with hyperlinks.
- For Microsoft Office 2007, click Options -> Proofing -> Auto-Correct Options, click the AutoFormat As You Type tab, and clear Internet and network paths with hyperlinks.
- For Microsoft Office 2010, click File -> Options -> Proofing -> Auto-Correct Options, click the AutoFormat As You Type tab, and clear Internet and network paths with hyperlinks.
- See the Microsoft Help for more information.
- If you add new contacts to your Sametime contact list, you must re-start Microsoft Office so that these new contacts are recognized by Sametime as smart tags.