How can I include a meeting room for a meeting I am scheduling?Added by IBM on September 19, 2013 | Version 1 (Original)
|When you schedule a meeting using your IBM® Notes® or Microsoft™ Outlook calendar, you can associate an existing meeting room with it or create a new meeting room for it. When you do this, the scheduled meeting takes place in the meeting room and all meeting attendees join the meeting room to participate in the meeting.
About this task
Regardless of what online calendar you are using, you can always copy the web address (URL) to a meeting room and paste it into the calendar entry.
The following table outlines how to include a meeting room for a scheduled meeting, depending on what client you are using.
Table 1. Include a meeting room for a scheduled meeting
Parent topic: How do I invite people to my meeting room?
|If you are using:||Do this:|
|Notes release 8.5.1 or later||In Notes, create a new calendar entry and follow the user interface to include a Sametime® meeting room for the meeting you are scheduling. |
|Notes release 8.5 or later||From the Sametime Meetings panel in the sidebar, select the My Meeting Rooms or Recent Meeting Rooms views to find the meeting room that you want to include with your scheduled meeting. Then, drag the meeting room to the open calendar entry. The chair of the scheduled meeting becomes the owner of this meeting room.|
Note: If you see Servers at the end of this list, this means that your company has multiple servers for meetings rooms. Make sure that you select the correct server for the meeting room want.
|Any Notes release||From the Sametime Meetings panel in the sidebar, click More Actions -> Copy Link to Clipboard and then paste the web address (URL) for the meeting room into the calendar entry.|
|Microsoft Outlook with Notes 8.5 |
Note: To include a meeting room with a meeting scheduled using Microsoft Outlook calendar, you must first install the Microsoft Outlook plug-in that comes with Sametime Connect release 8.5.
|When you schedule a new meeting in Microsoft Outlook, on the Sametime tab, select Include an IBM Sametime online meeting and complete the appropriate fields.|