When you schedule a meeting using your IBM
® Lotus Notes
® or Microsoft
® Outlook calendar, you can associate an existing meeting room with it or create a new meeting room for it. When you do this, the scheduled meeting will take place in the meeting room and all meeting attendees will join the meeting room to participate in the meeting.
Regardless of what online calendar you are using, you can always copy the web address (URL) to a meeting room and paste it into the calendar entry.
The following table outlines how to include a meeting room for a scheduled meeting, depending on what client you are using.
|If you're using:||Do this:|
|Lotus Notes release 8.5.1 or later||In Lotus Notes, create a new calendar entry and follow the user interface to include a Sametime® meeting room for the meeting you are scheduling. |
|Lotus Notes release 8.5 or later||From the Sametime Meetings panel in the sidebar, click and then click My Meeting Rooms or Recent Meeting Rooms to find the meeting room that you want to include with your scheduled meeting. Then drag the meeting room to the open calendar entry. The chair of the scheduled meeting becomes the owner of this meeting room.|
Note: If you see Servers at the end of this list, this means that your company has multiple servers for meetings rooms. Make sure that you select the correct server for the meeting room want.
|Any Lotus Notes release||From the Sametime Meetings panel in the sidebar, click More Actions -> Copy Link to Clipboard and then paste the web address (URL) for the meeting room into the calendar entry.|
|Microsoft Outlook with IBM Sametime 8.5 |
Note: To include a meeting room with a meeting scheduled using Microsoft Outlook calendar, you must first install the Microsoft Outlook plug-in that comes with Sametime Connect release 8.5.
|When you schedule a new meeting in Microsoft Outlook, on the Sametime tab, select Include an IBM Sametime online meeting and complete the appropriate fields.|
Parent topic: Work with scheduled meetings
Parent topic: Manage meeting rooms