® meetings take place in meeting rooms, so you will want to know how to work with and manage meeting rooms.
Read here to learn more.
How can I create a meeting room for a meeting?
meetings take place in meeting rooms. It's easy to create a meeting room, as long as you have the permissions to do so.
How can I ensure that no one joins a meeting before I do?
You can set up a meeting room to prevent others from joining it before the meeting room owner or manger is in it.
How can I include a meeting room for a meeting?
When you schedule a meeting using your IBM Lotus Notes
® or Microsoft
® Outlook calendar, you can associate an existing meeting room with it or create a new meeting room for it. When you do this, the scheduled meeting will take place in the meeting room and all meeting attendees will join the meeting room to participate in the meeting.
How do I find a meeting room?
meetings take place in meeting rooms. To find a meeting you that want to join, search for the meeting room in which the meeting takes place. You can search for meeting rooms that you do not own or manage, but to which you have access.
What are hidden meeting rooms and how do I find them?
When you create a meeting room, you can make it hidden to limit access to the meeting room to only those who know the exact name of the meeting room, except for the meeting room owner and managers. Meeting room owners and managers will always be able to see their own hidden meeting rooms in their meeting room views.
How can I see my scheduled meetings?
If this feature is available to you, you can quickly see all your meetings for today and tomorrow that are scheduled in your IBM Lotus Notes
Outlook calendar, regardless of whether these meetings have meeting rooms associated with them. In addition, if a scheduled meeting does not have a meeting room associated with it, you can quickly create a meeting room for this meeting and invite others to join it.
How do I organize my list of meeting rooms and scheduled meetings?
View your list of meeting rooms and scheduled meetings so that you can easily find and work with them.
How can I view and edit meeting room information?
Meeting room owners and managers can see and change basic information about the meeting room. This information includes the meeting room name and password, call-in numbers, and the roles and actions each participant can perform in the meeting room. These actions include who can share content, download materials from the Library, and record meetings. This information also includes the web address (URL) for the meeting room that you can copy and to send to others to join the meeting.
How do I send a link to a meeting?
You can find the web address (URL) to a meeting room from within a meeting room or before you join the meeting. Use the link yourself to join the meeting or send it to others so that they can join the meeting.