How you call in to a meeting, and whether you can use video, depends on the call capabilities available to you. The meeting room owner or manager might include a telephone number and passcode with a meeting room so that participants can dial in to meeting manually using a telephone. Or, participants might be able to click a call icon in the meeting room to call in to the meeting using either a telephone or their computer.
What call options might be available?
When someone sets up an IBM
® meeting room, a Voice and Video option, or service provider, is also usually specified for that meeting room. Depending on the service provider associated with a meeting room, everyone joining the meeting room might be able to click an icon to call in to the meeting using either their computer or telephone. Or, the telephone number and passcode for the meeting might be available from the meeting room so that everyone can manually call in using their telephones.
How can I start an audio or video call?
When you are a meeting room owner or manager, there are different options for starting the audio or video call for meeting participants, depending on the call capabilities available to you. No one else can join the call until you have started it.
How do I mute and unmute a call?
During a meeting, meeting room owners and managers can mute and unmute all participants or individuals. Meeting participants can also mute and unmute themselves.
How do I have a video call in a meeting?
If you have video capabilities available in your meeting room, you can start a video call to both hear and see meeting participants.
How do I end a call during a meeting?
During a meeting, meeting room owners and managers can end the audio call for all participants. This ends the call for everyone on the call. Individual meeting participants can also leave the call themselves. In this case, everyone else remains on the call.
How do I use the Sametime Audio/Video Conferencing option in a meeting?
If a meeting room has Sametime
Audio/Video Conferencing as the service provider option associated with it, then meeting room participants join the audio call using their computers. If video is available, the video starts as soon as they join the call. With this option, no one can call in to the meeting using their telephones.
How do I change the call-in information for a meeting?
When you create a meeting room, you can associate it with one of the service providers available to you. The service provider associated with a meeting room determines how participants call in to the meeting. One service provider option that might be available is one in which a telephone number and passcode are provided. With this option, everyone joining the meeting room manually calls in to the meeting. The meeting room owner and managers can change the call-in information associated with a meeting room.
How do I create a new service provider option for my meeting rooms?
Each meeting room you set up can be associated with one of the service providers available to your organization. Often, a service provider is a company that hosts or provides back-end computers and services to other companies or individuals. For the IBM Sametime
software, it can also be an option that provides the telephone number and passcode that everyone joining the meeting room uses to manually call in to the meeting.